Home > Receivables > Sales Order VERSUS Sales Invoice

Sales Order VERSUS Sales Invoice

Sales Order or SO can be created once the quote is accepted by your prospective customer (potential) and the Purchase Order (PO) is sent by the customer for further processing. After receiving the PO, the customers may request SOs to know the exact date of delivery of the goods or services. Also the inventory/production department looks at the list of Sales Orders to see what needs to be shipped out and when. After the order is shipped and delivered to the customer an invoice is generated from the sales order for billing purposes. In general, SO contains the SO number, date, line items (products) including the quantities and prices based on the PO, Billing address, Shipping address, and the Terms & Conditions.
 
 
 
Sales Invoice on the other hand, can be simply defined as the request of payment by the customer for goods sold or services provided the seller. An invoice generally lists the description and the quantity of the item sold or service provided. The document is also a record of the sale for both the seller and the buyer. It indicates the quantity and price of each product delivered or purchased.
 
 

 
Command Button Actions:
 to change information entered by including the most recent information
 use this to preview your data as printable page
 publish, report and/or divulge your entry
 to save and link it on to field: System > Recurring Transactions
 creates another entry with the same information creating a new number record
 saves the most recent data you entered
 use to enter the shipping address where you want your order to be delivered
 use to enter all the shipping addresses where your orders are to be delivered